All required qualifications must be documented on application materials
Required Qualifications:
- High School Diploma / GED and 5 years of progressively more responsible office administrative experience to include project management. Coursework in a related field may substitute for some years of experience
- Experience providing administrative support in a fast-paced environment
- Experience providing administrative support to senior level directors and managers
- Experience planning and coordinating meetings; experience with electronic calendars or other schedule management systems
- Experience utilizing a variety of computer applications including MS Office
- Ability to effectively function as a member of a team and interact with a variety of stakeholders
- Demonstrates initiative in problem solving and implementing innovative solutions
Preferred Qualifications:
- Knowledge of Undergraduate/Graduate Medical Education regulations and requirements
- Work experience with University of Minnesota Orthopedic Surgery education programs
- Experience creating, documenting and disseminating, agendas, meeting minutes and follow-up items for various committee meetings.
- Experience scheduling and managing complex calendars for Surgical Education activities
- High proficiency computer applications including Google, Microsoft Office and computer applications in evaluation or learning management systems.
- Experience working in medical education, including working with faculty, medical students, residents, fellows and administrative assistants
- Excellent verbal/written communication skills with leadership emphasis
- Excellent organizational and time management skills
- Demonstrated ability to work on multiple projects at the same time
- Experience assisting in program related education activities
- Strong customer service skills
- Strong analytical thinking skills
Job Duties:
1) Manages day-to-day operations of medical student program (55%)
- Independently manages first line of communication for medical students interested in rotating through orthopedic surgery.
- Manages oversight of incoming students, providing them with documentation before their rotation begins.
- Conducts orientation and manages rotation schedules for duration of the rotation.
- Manages case presentations, educational sessions, and final exams
Schedules/Evaluations/Grades
- Advises all sites of calendars, schedules and rotations. Keeps abreast of changing policies and communicates changes to affiliate sites.
- Oversees application process, confirming rotations and evaluations process
- Manage the Visiting Student Application Process through the AAMC’s VSLO interface
- Communicates with and directs students on rotations, including visiting students
- Manages and monitors evaluation process for all sites in conjunction with the clerkship director.
- Administers online documentation in regard to rotations and evaluations for students.
- Analyzes multiple data points to assess and post grades in accordance with medical school and LCME policy, including meeting/exceeding deadlines
- Compiles evaluations of medical students for residency recruitment purposes
Medical student program overall maintenance
- Meet routinely with the medical student clerkship director
- Manage and promote diversity initiatives within the department and medical school
- Liaison for medical students who are orthopedic bound
- Management of the information of the orthopedic bound medical students (i.e. departmental resources)
- Coordinate with Orthopedic Surgery Interest Group (OSIG) to run events as needed
Annual review of medical student program
- Manages performance analyses of medical student rotations, educators, and residents
- In collaboration with clerkship director, oversees and reviews overall aspects of rotations for strengths and weaknesses. Advises on updates that should occurs
- Manages schedules for numbers and accuracy. Independently submits reviews to Office of Medical Education as needed.
- Independently updates goals and objectives as needed or mandated.
- Advises clerkships director on grading criteria.
Medical Student recruitment and event management
- Monitors and manages website information as it pertains to medical students in orthopedic surgery.
- Coordinate Perry Initiative events within the department.
- Connect with medical students interested in research opportunities within the department.
- Schedules end of rotation debrief meeting with clerkship director
- Coordination for medical student chair letter process, including scheduling meetings, and transcription of letters
- Coordinate with Orthopedic Surgery Interest Group (OSIG) to run events as needed
Administrative support for Health & Human Disease 3 (HHD3)
- Manages all aspects of Bellringers musculoskeletal exam workshop (topic- specific educational small groups for medical students).
- Manage and coordinate medical student lecture schedule, recruit faculty, distribute information as needed to faculty and students
- Promotes events, coordinates logistical and educational components of program.
- Reviews program with clerkship director and manages changes needed.
2) Continuing Professional Development/Continuing Professional Education Coordination (25%)
Huntington Bank Athletic Medicine Grand Rounds and Department of Orthopedic Surgery Grand Rounds
- Maintains CME process for Grand Rounds including accreditation and budgeting on a yearly basis.
- Plans the schedule for Grand Rounds, abiding by the requirements of the program.
- Coordinates with Grand Rounds Director the visiting professors coming for Grand Rounds
- Make arrangements for visiting professors (ie: hotel room, dinner reservations, etc).
- Handles reimbursement for visiting professors.
- Works with Communications Specialist to promote visiting professors.
- Track and report attendance for Grand Rounds
3) Associate residency program coordinator (20%)
- Backup support for orthopedic surgery residency program, including ability to cross-cover for staff
- Tracking and reporting of resident time away
- Field resident verification requests and complete documentation as requested
- Data entry into residency program dashboard
- Support to prepare Clinical Competency Committee (CCC) evaluations
- Support staff for resident interview days
- Support staff for residency graduation
- Participation in education meetings and department meetings as assigned
- Room setup and teardown for residency program events
- General office support to include filing, duplicating, collating documents for meetings or reports
The salary range for this position is $20.38-$30.43.
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