Using the address book - Part 2

The dialog box is opened under the "Name" tab and you can enter names and email addresses (more than one if you want). On closing the box you will notice that the new contact is on the list in the address book and is in the contacts list box.

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To send a message to a contact the easiest way is to double click on the name in the contact list (bottom left) This will open a "Send message" window with the contact's name on the "to" line. Alternatively, you can open a send message window and start typing the name. If the contact is in your list and you have enabled this function in the Tools/options /send menu, the name will be completed. Note that if you have more than one person called David on your contacts list you may still have to type more than the first name to get the right David.

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Lastly you can send a message to a person in your address book by selecting the name the clicking on Action and Send Mail. Note that double clicking on the name sends you to the edit function for that name, it doesn't start a message as you might have expected.

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One powerful function of the address book is to create Groups. This is done from the address book window - click on New then New Group. A dialog box is opened in which you name the group, then you can add contacts already in the address book to form the group or add new contact names and addresses. When you have completed this you will note the group name has been added to your address book list. This new "address" acts just like all other addresses except that selecting it for the "To" line of the message means that all members of the group get the message sent to them.

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There are many other powerful functions that the email programs can undertake. The HELP file in Outlook Express is useful and should be used for further information about this program.

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